Updated: Jul 30, 2020
When I was a teenager I struggled with productivity and time management, which made my life messy and all over the place. Watching tons of YouTube videos on productivity will only give you a slight about that topic but at the end of the day it us who have to make that thing a habit and implement it ourselves.
Productivity is all about focusing on importance, not urgency. Getting anything worthwhile done is a matter of connecting with why you have chosen to do this thing in the first place. As it is said," This month choice's are next month reward." It should always be done with patience and dedication.
There are so many ways that you can improve momentum in your day to day life by simply inculcating these habits, ensure that you’re gaining the most from your day’s work.
Today, I will be sharing my tips on how you can increase your productivity.
1) The 80/20 Rule
The 80/20 rule is also known as the Pareto Principle, which states that roughly 80% of your result comes from 20% of the effort. This principle was named after Vilfredo Pareto, he noticed that 80% of the land in Italy is owned by 20% of the population.
However, you should note that this is not a universal law, it could also be 80/20, 90/10 or 99/1, basically anything. The point is, the majority of the result comes from a minority of causes and vice- versa.
20% of the input creates 80% of the result
20% of the workers produce 80% of the result
20% of the customers create 80% of the revenue
This law can be also seen in betting, where it is said that with 20% effort you can match
the accuracy of 80% of the bettors.
The 80-20 rule is often misinterpreted. The Pareto Principle is an observation, not a law of nature. The 80-20 rule is a precept, not a hard-and-fast mathematical law. In the rule, it is a coincidence that 80% and 20% is equal to 100%. which is not correct.
I have personally implemented this law, and I can assure you that this works amazingly and also helped me to get my things done.
2) Prioritize A To-Do list
Setting priorities in life is the first step towards self- development, I know, you know, when we do a certain task with full concentration and presence we are more likely to achieve it. A To-Do list is not something just for the kids, even the adults can use it.
Your To-Do list should only contain tasks, not big projects/ goals. And the best way to make it more efficient for you is to start by breaking it into small tasks. For most of us, myself included, it drives our day, it keeps us on track get your things done on time and helps you to make the most of your time.
Always keep your To-Do list short and sweet, don't make it too complicated, start by incorporating three things you want to get done, because it is more likely that you will follow it and won't procrastinate, then go all the way up.
Even the smallest thing which helps us to make our life a little better, we should do it. building habits can take time but its always worth trying, Its a slow process.
When something is a priority and I know I need to do this thing or complete something before a deadline I usually go straight and make my list. In any part of your life, you can use it to manage your time wisely.
3) Stop Multitasking
We all want to get everything done, and think that by multitasking we will save so much time and effort, but, we don't think about the consequence, it drains our energy completely, we become lethargic and inactive. Your brain does not multitask. It burns out
To make the most of your time, do one thing at a time with full focus and presence, this will help you in the long run. Even though we are constantly receiving a huge amount of information from our senses, it is only possible for a small amount to make it through conscious awareness. Switching back and forth from one thing to another and performing multiple things at a time, it can also reduce your efficiency and performance.
For Example: Responding to an email while listening to a podcast, driving a vehicle while talking to someone, and watching a YouTube video while you are studying, these are so many times we do that without even noticing.
You can start by reducing outside distractions like checking on your social media and emails all the time, while you are working. Make sure to keep your work area clean and organized and the most important thing, make sure to create your priority list and do one thing at a time.
4) Try Pomodoro Techinique
Pomodoro technique was developed by Francesco Cirillo in the late 1980s, it is a time management method, The technique uses a timer to break down work into intervals, traditionally 25 minutes in length, separated by short breaks. This is one of the easiest you can try.
There are six steps in the original technique:
• Decide on the task which is to be done
•Set the Pomodoro timer (traditionally to 25 minutes), you can extend it as well, according to your wish.
• Work on the task without any distractions.
•After four Pomodoros, take a longer break (15–30 minutes), reset your checkmark count to zero, then go to step 1, end work when the timer rings, and put a checkmark on a piece of paper.
"Specific cases should be handled with common sense: If you finish a task while the Pomodoro is still ticking, the following rule applies: If a Pomodoro begins, it has to ring. It’s a good idea to take advantage of the opportunity for over learning, using the remaining portion of the Pomodoro to review or repeat what you’ve done, make small improvements, and note what you’ve learned until the Pomodoro rings."
This method is really helpful to the ones who struggle to complete a task in one sitting. It will increase your accountability and maintain your motivation.
5) Reward Yourself
This one is my favorite, rewarding yourself after completing a task successfully. This also acts as a catalyst for high performance. Treat yourself with some cookies, listen to music, or call a friend. Reward improves your performance and motivates you to complete a task on a given set of time. This will also engage you to be more productive and disciplined.
I love this quote by Jonas Salk " The reward for work well- done is the opportunity to do more."